HMRC & Tax7 min read
VAT on Business Expenses: What UK Small Businesses Can Reclaim
Which expenses qualify for VAT reclaim, which don't, what counts as a valid VAT invoice, and the common mistakes that trigger HMRC scrutiny.
3 June 2025Read →
Blog
Expense management guides, HMRC tips, and accounting integrations for UK small businesses.
Templates5 min read
Free Expense Report Template UK (2025 Download)
Free HMRC-compliant expense report template with VAT column, mileage section, and monthly summary. Download in Excel or copy to Google Sheets.
3 June 2025Read →
Integrations6 min read
Xero Expense Tracking: What It Can and Can't Do
An honest look at Xero's built-in expense features — what's included, where it falls short, and when you need a dedicated expense app alongside it.
3 June 2025Read →
Alternatives7 min read
Best Expensify Alternatives for UK Small Businesses 2025
Expensify too complex or expensive? Compare the best alternatives for UK teams — features, pricing, and HMRC compliance.
1 June 2025Read →
Alternatives6 min read
Best Pleo Alternatives for UK Small Businesses 2025
Need personal card reimbursement or mileage tracking? Here are the best Pleo alternatives for UK teams.
1 June 2025Read →
Alternatives6 min read
Best Soldo Alternatives for UK Small Businesses 2025
Soldo is built around company cards. If you need personal card reimbursement, here are the best alternatives.
1 June 2025Read →
Comparison8 min read
Best Expense Management Apps for UK Small Businesses 2025
Honest comparison of the top expense apps for UK teams — features, pricing, HMRC compliance, and which one is right for your business.
1 June 2025Read →
HMRC & Tax7 min read
HMRC Mileage Allowance 2025 — Complete Employer Guide
Everything UK employers need to know about approved mileage allowance payments — rates, rules, passenger payments, and record-keeping.
1 June 2025Read →
How-To5 min read
How to Scan Receipts for Business Expenses UK
What HMRC requires from digital receipts, how long to keep them, and the fastest way to capture them correctly.
1 June 2025Read →
Comparison6 min read
Receipt Scanner App vs Manual Expense Claims
Time, accuracy, and cost comparison — what you actually gain when you switch from spreadsheets to a receipt scanning app.
1 June 2025Read →
How-To7 min read
How to Set Up Employee Expenses for a Small Team
Step-by-step guide to building an expense process — policy, approval workflow, reimbursement, and choosing the right tool.
1 June 2025Read →
HMRC & Tax6 min read
HMRC Expense Rules: What UK Small Businesses Need to Know
A plain-English guide to which expenses are allowable, what records you must keep, and how to stay compliant with HMRC rules.
1 May 2025Read →
Integrations3 min read
How to Connect Claimio to Xero
Step-by-step guide to linking your Claimio account to Xero so approved expenses sync automatically.
22 April 2025Read →
HMRC & Tax5 min read
Receipt Retention for UK VAT: How Long Do You Really Need to Keep Them?
HMRC requires businesses to keep VAT records for six years. Here is what counts as a valid receipt and how to store them correctly.
10 April 2025Read →
Best Practices7 min read
5 Expense Reimbursement Best Practices for Growing Teams
How to build an expense process that stays fair, fast, and audit-ready as your headcount grows.
28 March 2025Read →
Accounting8 min read
Xero vs QuickBooks vs Sage: Which Is Best for UK Small Businesses?
A practical comparison of the three most popular accounting packages in the UK — features, pricing, and which fits your business size.
15 March 2025Read →